In today’s fast-paced business world, meetings are an essential part of communication and collaboration. Conference rooms serve as a hub for meetings, presentations, and discussions.

However, with the advancement of technology, it has become necessary to have reliable and efficient tools to aid in these tasks. One such tool is the mini PC, which is becoming increasingly popular for use in conference rooms.

Benefits of using a mini PC in a conference room:

Small form factor:

The small size of a mini PC is a major advantage when it comes to using it in a conference room. Traditional desktop computers can take up a lot of space, which can be a problem in smaller meeting rooms.

With a mini PC, the device can be tucked away on a shelf or mounted to the back of a monitor, freeing up valuable desk space. This makes it easier for attendees to take notes or use other materials during the meeting.

Low power consumption:

Mini PCs are designed to be energy-efficient, using less power than full-sized desktop computers. This can lead to lower electricity bills and help reduce a company’s carbon footprint.

Additionally, mini PCs generate less heat than traditional desktop computers, which means they require less cooling, further reducing energy consumption.

Easy portability:

Mini PCs are lightweight and compact, making them easy to move from one conference room to another. This can be beneficial for companies that have multiple meeting spaces or that need to set up temporary conference rooms for events.

Additionally, some mini PCs can be powered by batteries or have a built-in power supply, which means they can be used in locations where there is no power outlet available.

Improved aesthetics:

In addition to their practical benefits, mini PCs can also improve the aesthetics of a conference room. Traditional desktop computers can be bulky and unsightly, which can be distracting during a meeting.

With a mini PC, the device can be hidden away, leaving a clean and uncluttered appearance.

Quiet operation:

Mini PCs are designed to be quiet, which is important in a conference room setting. Traditional desktop computers can generate a lot of noise, which can be distracting during a meeting.

With a mini PC, attendees can focus on the discussion without being distracted by the sound of a loud computer fan.

Enhanced security:

Mini PCs can offer enhanced security features, such as biometric authentication and hardware encryption. This is important in a conference room setting, where sensitive information may be discussed.

By using a mini PC with advanced security features, companies can ensure that their data is protected from unauthorized access.

Versatility:

In addition to running productivity software and video conferencing applications, mini PCs can also be used for digital signage, displaying presentation materials, or streaming media.

This versatility makes them a valuable asset for any company looking to maximize their investment in technology.

Factors to Consider When Selecting a Mini PC for a Conference Room

When selecting a mini PC for a conference room, there are several factors to consider to ensure that the device is suitable for your company’s specific needs. Some of the key factors to consider include:

Processing power:

The processing power of a mini PC is an important consideration, especially if you plan to use it for video conferencing or running productivity software.

Look for a mini PC with a powerful processor that can handle the demands of your conference room activities without lag or slowdown.

Graphics capabilities:

If you plan to use your mini PC for displaying presentation materials or streaming media, graphics capabilities are important.

Look for a mini PC with a dedicated graphics card or integrated graphics that can handle high-resolution content.

RAM and storage:

RAM and storage are also important considerations when selecting a mini PC for a conference room. Ensure that the device has enough RAM to run your productivity software and video conferencing applications smoothly, and enough storage to store your files and presentations.

Connectivity options:

The mini PC you choose should have a variety of connectivity options to ensure that it can connect to all the devices you need to use in the conference room. Look for a device with HDMI or DisplayPort outputs, USB ports, and Ethernet connectivity.

Audio and microphone input:

High-quality audio and microphone input are essential for a successful video conference.

Look for a mini PC with built-in speakers and microphone input, or ensure that it has the capability to connect to external audio equipment.

Mounting options:

Consider whether you want to mount the mini PC to the back of a monitor or on a shelf. Look for a device with mounting options that will work with your conference room setup.

Security features:

In a conference room setting, security is important. Look for a mini PC with advanced security features such as biometric authentication and hardware encryption to ensure that your company’s data is protected.

Cost:

Mini PCs can vary greatly in price, so it’s important to consider your budget when selecting a device for your conference room.

However, keep in mind that investing in a higher-end device may offer greater performance and longevity, ultimately saving you money in the long run.

Best Mini PCs For Conference Rooms

GEEKOM Mini IT11

This mini PC could be a suitable option for those who require a powerful, customizable, and portable device for use in conference rooms or other business settings.

The USB4 ports and support for 8K resolution make it easy to connect high-performance accessories and displays, which can be useful in a conference room setting.

Moreover, the Wi-Fi 6 and Bluetooth 5.2 connectivity provide faster data transmission and a longer range, which can be convenient for business settings.

GEEKOM Mini IT8

The GEEKOM Mini IT8 Mini PC is a good option for those who require a small, lightweight, and efficient device for the conference room due to its compact size and high efficiency.

It comes with an Intel Coffee Lake i5-8279U processor and is preinstalled with Windows 11 Pro, which should provide sufficient performance for most office tasks.

In terms of display, the Mini PC supports a 4K ultra-high-definition display via HDMI 2.0 port, and it also has a Mini DisplayPort for multi-screen support, which can increase work efficiency.

GEEKOM MiniAir 11

The GEEKOM MiniAir 11 is suitable for use in conference rooms for several reasons:

Firstly, Its processor delivers reliable performance for everyday use, essential for smooth video conferencing, web browsing, and spreadsheet editing.

Secondly, the MiniAir 11 Mini PC has a large capacity and easy expansion capabilities, which are also essential for conference room use.

Thirdly, the dual 4k display support feature of the GEEKOM MiniAir 11 Mini PC is perfect for conference rooms.

Conclusion

In conclusion, these are just a few of the many mini PCs that are suitable for conference room use. When selecting a mini PC for your conference room, consider your specific needs and budget to find the device that best meets your requirements.